Tips for Managing Commercial Properties Successfully

You probably came to read this because you’ve invested in commercial property but have no experience in managing it. Right? Well, (a) congratulations, (b) don’t fret – this post has all the information you need to run a commercial property successfully.  

Commercial properties can include everything from the local tea shop down the road to a tall and luxurious office building downtown. Ownership and administration of these properties are often frequently divided among buyers, or a single individual owns many sites. Commercial property management may overlap with residential property management. However, there are many significant differences between the two fields. There are several challenges in commercial property management that proper residential managers may never have to face.  

In today’s fast-paced market, the commercial property management business doesn’t just include the maintenance of business but the generation of new business. Properties are likely to offer green certification, premises tailored to renters’ needs, and advanced features. So, with such rigorous demands, how can a newbie keep up?  

Below are some tips to help you manage your commercial property effectively, kick-start expansion, and revenue generation. 

  1. Get Educated 

When it comes to  property management, it is essential to educate yourself. There are numerous real estate investing education options to help you make the right call. With proper guidance, you will understand the different types of commercial properties and manage each type successfully.  

Without the proper knowledge, jumping into a commercial property can be overwhelming. After all, there is so much to comprehend about the business. By learning as you go, your lack of knowledge can easily scare off potential tenants.  

Indeed, there are success stories of people who bought the commercial property without stuffing their brains with knowledge. However, it would be best if you increase your education before investing in a commercial property. Only then will you be able to manage it.  

  1. Incorporate Upgrades  

Out of style, ancient buildings aren’t a big draw to the modern business world. And even long-term tenants can start looking elsewhere for their commercial space if the building isn’t up to the mark or updated to reflect the current trends. It could include everything from updating the decorations, applying a fresh coat of paint, or incorporating new technology.  

New capabilities, annoyances, and security are continuously getting developed. So if you can focus on providing your tenants with upgrades to their affordances, you can keep your end of the bargain.  

  1. Invest in Commercial Property Management Software 

Keeping track of the information needed to make informed judgments is one of the most challenging tasks in managing commercial assets such as industrial complexes, office spaces, or retail businesses. Some critical statistics to monitor include: 

  • Total monthly expenditures 
  • Renter turnover rates 
  • Applicable federal and local regulations 
  • Rental income rates 
  • Which types of businesses are occupying which properties; and 
  • Work orders for regular property maintenance  

It is a lot to keep track of manually. So, it may help to invest in practical  commercial property management software that can abridge tracking critical information. Moreover, some features to look for include online bill pay, property marketing features, and renter communication. 

  1. Ensure your Tenants are Happy 

Your tenants are your clients. Treat them accordingly. You want to avoid turnover as much as possible. With any commercial property, it is not only expensive but also very time-consuming to find replacement tenants. If your tenants aren’t satisfied, they will leave the building at the first chance they get. After that, you will be left with a vacant space and no income. You will also have to invest some extra money to keep the building in leasable condition. 

So the goal should be to avoid vacancies as much as possible. How? Well, it’s simple. Leave a good first impression. When your clients start using the building, quickly deal with any concerns or issues with the space. It goes a long way in ensuring your tenants feel satisfied and welcomed in the building. It also makes them pleased to keep renting your space for years to come! 

  1. Get the Paperwork in Order 

It is also true for residential properties. However, in practice, it’s a lot more necessary for managing commercial properties. With residential clients, you can set strict rules and terms on what they can do in the buildings. For anything else, they reach out to you. 

Commercial tenants, in contrast, usually require more leeway. It means you need to be very clear about who has what responsibilities and rights. As a manager, you also need to ensure that you have fulfilled all your duties. Again, this is important for residential properties as well. It is, however, often even more crucial with commercial properties as the potential impact is heavier. 

  1. Effective Communication 

All the above tips aren’t helpful to tenants unless there is a clear path for communication between the commercial property manager and the renters. Ultimately, property management often comes down to handling people, so the management will need excellent patience and people skills to face any crisis calmly.  

  1. Don’t Forget to be Eco-Friendly. 

Green and intelligent buildings are the new passwords for commercial management success. This incredible approach appeals to the eco-friendly conscience of corporations and comes with many economic benefits as well.  

LEED-rated buildings have low operating costs and energy-efficient layouts, which are also nice-looking for cost-conscious business minds. Indeed, it is a win-win for commercial property managers. 

  1. Maintenance is Key 

There are numerous aspects of a commercial property that require continued attention. But as a manager, you should know the importance of mending repairs before they get worse. So continued maintenance will remove the likelihood of time-consuming and expensive repairs. 

You can keep track of maintenance by creating a preventative schedule. Stick to an upkeep and cleaning regimen. The way things look is often just as essential as how efficiently they function. Do this, and your tenants will appreciate your efforts and may even stick around for longer than agreed. 


Indeed, commercial property management is a lot of work. Still, with the above-said information and tips, you can make the experience worth the while. Just remember that owning commercial property can be a tremendously rewarding investment. But unlike investment in bonds or stocks, it demands active participation and management. The trick is to bite off as much as you can chew; only then will you be able to take charge of your profession and reap the benefits. 



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